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#Outlook 2016 shared calendar notifications how to#
#Outlook 2016 shared calendar notifications for mac#
#Outlook 2016 shared calendar notifications update#
#Outlook 2016 shared calendar notifications windows#

Enter the name of the person who has shared their calendar with you.

From the Home ribbon in the Calendar module: Choose Open Calendar > Open Shared Calendar.

Right-click on the shared calendar and select Delete Calendar.

Navigate to the Calendar module and find the shared calendar you want to upgrade.

To do this without the user’s intervention:

#Outlook 2016 shared calendar notifications update#

You can accept the invitation using an updated version of Outlook to force the update to this new calendar model. The simple solution is to ask the calendar’s owner to re-share the content with you, which they can do from any Outlook application. Requirements: the shared calendar owner is hosted in Exchange Online, and you have specifically been granted you permissions to their calendar.

MFCMAPI will show the shared calendar in the calendar subtree and there will be an entry in the ‘common views > associated contents’ table called ‘SharingCalendarGroupEntryAssociatedLocalFolderId’.

Admins can check using Powershell – use the Get-MailboxCalendarFolder cmdlet and check the ExtendedFolderFlags lookikng for a ‘SharedIn’ value.

If the type has changed from ‘Type: Folder containing Calendar items (MAPI)’ to ‘Type: Folder containing Calendar items (REST)’ then it is enabled. You will need ‘editor’ or ‘delegate’ permission to do this.

Check the ‘calendar properties’ dialogue box.

The value ‘ SharedCalendarImprovements’ controls this setting and will be set to 1 if enabled zero if it’s disabled.

Admins can check group policy restrictions: HKCU\Software\Policies\Microsoft\Office\16.0\Outlook\Options\Calendar.

Is ‘Turn on shared calendar improvements’ ticked? (Find this in File>Account Settings> Account Settings>Change > More Settings > Advanced).

Can you see the shared calendar on a mobile phone’s copy of Outlook?.

#Outlook 2016 shared calendar notifications windows#

Also OWA, Calendar for Windows 10, and all REST/EAS apps. (Push notifications used)Īpps allowing access to a shared calendar Reads/writes local copy of the shared calendar.Ĭhanges synced instantly to your cached copy. Technical details of the changes AttributeĪ hyperlink-like entry is placed in your mailbox.Ī new calendar is created within your mailbox containing a copy of the data (going back 12 months) This ensures that all attendees can see all of the original attachments, with the same content. One potential gotcha is that when you forward a meeting to a new attendee, existing attachments remain but you can’t add new ones. And if someone accepts a meeting but doesn’t send a response, you can still see they’ve accepted it via the ‘tracking’ tab of the meeting. Draft meetings will now appear in your calendar (unsent), rather than your Drafts folder. If you modify the meeting’s attendee list, updates are only sent to those you’ve changed. You can extend a recurring meeting without impacting any historical exceptions to it. After this change, editing a shared calendar should be as responsive as editing your own. This leads to differing out-of-sync versions. What we’ve all grown used to is shared calendars lagging behind the times – there might be changes that have happened in that calendar which haven’t yet appeared for our view of it.

#Outlook 2016 shared calendar notifications how to#

For a nice friendly video (which was on that page but now isn’t any more) showing how to enable it, and what’s new, there’s this link: video guide. To get an overview of what’s new Microsoft have provided this page. It doesn’t break them, and most of the confusing user prompts are no longer needed. As an example, if you amend a long-established recurring meeting Outlook can now update it, leaving historical meetings alone, but allowing future meetings to have revised attendees/dates/times. There are some minor improvements, but they take the form of more intelligent handling of things like amended meetings, with fewer confusing dialogue boxes needing an answer. The intention is that this is just an improvement – there should be no glaringly-obvious user-noticeable changes beyond snappier performance.

#Outlook 2016 shared calendar notifications for mac#

These improvements are gradually being made available for Outlook-on-the-web (a.k.a OWA), Outlook for Mac and mobile (it’s already rolled out for these two) and, finally, for Outlook on Windows. The Microsoft Exchange team have announced that an update to shared calendar notifications is now leaving preview and entering production.